For HVAC Businesses
You lost that $4,000 job because no one answered the phone.
We build the AI system that handles your calls, follows up on every quote, and fills your calendar — even when you're elbow-deep in a condenser unit.
Powered by GoHighLevel • Live in 14 days
Every slow response has a price tag. Here's what it's costing you.
The Missed Emergency
Of customers call a competitor after one missed call. Your after-hours voicemail isn't a fallback — it's a handoff to the next guy on Google.
The Quote Black Hole
Of HVAC quotes never get a follow-up call. You did the estimate. You waited. They went with someone who texted them twice before you remembered to call.
The Seasonal Crush
More inbound volume in July and January than any other months. No system built for the surge means jobs falling through the cracks at peak revenue season.
The HVAC System
Six automations. One platform. Running while you're on the job.
Everything built on GoHighLevel — CRM, pipelines, AI, SMS, email, scheduling, and review generation — configured specifically for how HVAC businesses run.
AI Voice Agent — 24/7 Call Handling
Every missed call gets an instant AI callback. It qualifies the lead, captures urgency, system type, and service area, and books directly to your calendar — at 2am if needed.
Automated Quote Follow-Up
The moment a quote goes out, a 3-touch SMS + email sequence fires automatically over 7 days. No manual reminders. No leads going quiet. Most callbacks happen on day two.
Smart Intake — Emergency Routing
Repair, replacement, maintenance, inspection — each captured with urgency level, system type, and preferred contact method, then routed to the right workflow automatically.
Seasonal Campaigns
Spring A/C tune-up. Fall heating prep. Campaigns built once, triggered automatically each year to your existing customer list — without anyone pressing send.
Automated Review Generation
48 hours after job completion, customers get a single text asking for a Google review. HVAC clients using this average 3–5 new reviews per week with zero effort.
Financing Lead Sequences
Replacement leads that express interest in financing get a dedicated nurture track — financing options, timeline prompts, and booking nudges — before they talk to a competitor.
Your pipeline runs itself from first contact to repeat customer.
Every stage triggers the next automatically. No manual handoffs. No dropped balls. Your team focuses on doing the work — not tracking it.
Case Study
Sanabria HVAC — Lehigh Valley, PA
Our first HVAC deployment. Sanabria needed a system that could handle emergency requests, route leads by service type, and capture the information a technician actually needs before showing up on-site.
Live booking calendar embedded directly on their website
GHL intake form routing Emergency, Repair, Replacement, Maintenance, and Inspection to separate workflows
System type, urgency, preferred contact method, and financing interest captured at lead time
Automated SMS chat widget for instant visitor engagement
Full CRM pipeline from first contact through completed job
Deployed in 14 days
Lead Intake — Job Types Handled
Systems Captured
Platform
GoHighLevel
CRM · Pipelines · SMS · Automations · Booking · AI Chat
The Platform
Everything runs on GoHighLevel.
GoHighLevel is the all-in-one CRM and automation platform used by 60,000+ agencies and service businesses. We set it up, configure it for your HVAC operation, and manage it ongoing — so you never have to learn another tool.
What your command center looks like
Ready to stop losing jobs to voicemail?
Book a free 30-minute strategy call. We'll walk through your current setup, find where calls and quotes are falling through, and show you exactly what to automate first. No pitch. No obligation.
Free · No obligation · Live in 14 days